How to select a vendor and enter the invoice number

In this guide: Connect a purchase to the supplier and keep the supplier's invoice number with your record.

Vendor selection

A vendor is optional for a fully paid purchase. Select one when you want to review purchases by supplier, keep an open or consignment purchase, or track how much your business owes that supplier.

Steps

1. Start a new purchase.
2. In the Vendor area, search for and select the supplier.
3. If the vendor does not exist, use the new-vendor option, enter its details, save it, and select it.
4. Enter the supplier's invoice or bill number in Reference Number.
5. Add the received products and continue the purchase.

Screenshot placeholder: Purchase header with Vendor selection and Reference Number highlighted.

When a vendor is required

RepairNest POS requires a vendor for an open or consignment purchase because the remaining balance must belong to a supplier account.

Tip

Enter the number exactly as it appears on the vendor invoice. This makes the purchase easier to search and helps prevent duplicate entry.