2. Add Received Inventory

• How to add itemized inventory to a purchase
• How to add serialized inventory to a purchase
• How to review a purchase before saving

How to add itemized inventory to a purchase

In this guide: Receive quantity-based merchandise such as cases, cables, parts, and supplies.

Steps

1. Start a new purchase and add the itemized product.
2. Enter the quantity physically received.
3. Enter the cost per unit shown on the vendor invoice.
4. Confirm the line total.
5. Repeat for each itemized product.
6. Review and save the purchase.
7. Open the Product List and verify the new quantity at the receiving location.

How itemized stock works

Itemized units are interchangeable. The received quantity is added to the location's existing balance. The new purchase cost may update the product's stored average cost, depending on your Inventory settings.

Check before saving

• Quantity matches the physical count.
• Unit cost is not the entire invoice total.
• The product and receiving location are correct.

How to add serialized inventory to a purchase

In this guide: Receive phones, tablets, computers, or other devices tracked individually.

Before you start

The product must belong to a Serialized category. Every physical unit needs one unique IMEI or serial number.

Steps

1. Start a new purchase and select the serialized product.
2. Open the serial-entry area when prompted.
3. Scan or enter the first IMEI or serial number exactly as printed on the device.
4. Enter the purchase cost for that unit.
5. Add any available device details or notes.
6. Repeat for every physical unit. Each serial must appear only once.
7. Save the serial rows and review the purchase.
8. Save the purchase.
9. Open Inventory > Serialized Inventory and verify every identifier, cost, location, and Available status.

Important

Serialized quantity is always one per identifier. If RepairNest POS reports that a serial already exists or is already in the purchase, find the existing record before continuing.

How to review a purchase before saving

In this guide: Catch quantity, serial, cost, and payment mistakes before inventory is updated.

Review checklist

1. Confirm the receiving location.
2. Confirm the vendor when one should be tracked.
3. Compare the Reference Number with the vendor invoice.
4. Match every purchase line to the merchandise received.
5. For itemized products, verify quantity and cost per unit.
6. For serialized products, match every IMEI or serial number to a physical device and verify its individual cost.
7. Compare the purchase total with the invoice total.
8. Choose the correct payment source and method, or confirm that the balance should remain due.
9. Save the purchase once.

If the save result is uncertain

Keep the draft on screen and check the Purchase List before trying again. Re-submitting an unconfirmed purchase can create duplicate inventory and payment records.