Add Cash (Cash Drop)
Record money placed into the active drawer and keep the shift total accurate.
- What Is Add Cash or a Cash Drop?
- How to Add Cash to a Register Drawer
- When Should You Use Add Cash?
- How to Review, Edit, or Delete Add Cash Entries
What Is Add Cash or a Cash Drop?
Add Cash records physical money placed into the selected cash drawer outside normal cash sales. Some stores refer to this as a cash drop into the register.
Examples include adding a fresh float, returning authorized cash to the drawer, or placing money from a prior approved source into the current shift.
The entry increases the system’s expected drawer cash, which helps the amount reconcile correctly at the next cash count or shift close.
How to Add Cash to a Register Drawer
- Select the correct cash drawer and confirm its shift is open.
- Open Review → Cash → Add Cash.
- Review the current Cash in Drawer.
- Enter the amount being physically placed into the drawer.
- Enter a note explaining the source or reason.
- Save the Add Cash entry.
- Confirm the physical cash is in the drawer and the entry appears in history.
When Should You Use Add Cash?
Use Add Cash only when the drawer physically receives money that is not already explained by a normal register transaction.
Appropriate examples
- Adding an approved starting or supplemental float
- Returning previously removed store cash to the drawer
- Adding cash from a documented prior-day source under store policy
Do not create an Add Cash entry for a normal cash sale, and do not use it simply to force a shortage to appear balanced. Record and investigate the real cause.
How to Review, Edit, or Delete Add Cash Entries
- Open the Add Cash list or history.
- Find the entry by date, drawer, employee, amount, or note.
- Review it against the physical event and supporting records.
- Edit only to correct an authorized mistake.
- Delete only a duplicate or invalid entry after confirming the effect on shift totals.
- Recheck the drawer summary and any later cash counts.
Changes to cash-control history can alter expected cash and variances, so restrict them to authorized employees.